Data Protection Policy Statement

Protecting your Personal Data

The Protection of your Personal Data is important to us. Your Personal Data is information that relates to you and identifies you as an individual. It can be anything from your name, address, phone number, age, gender, membership status or any number of other details. It is necessary for us to maintain a certain amount of personal  information on each of our members in order to include you in club functions and notify you of changes in events,  Negotiate your PPL license, Provide Liability Insurance, etc.

Data Controller

The Callers Club Council are the effective controllers of your personal data. They require your personal data for the effective operation of the Square Dance Callers Club of Great Britain. As the acting data controllers they will protect your personal data by making certain that it is not available to any other organization outside of the S.D.C.C.G.B. Your personal data will never be sold or made available to anyone outside of the S.D.C.C.G.B. council except in instances where it is necessary for the operation of the S.D.C.C.G.B. The Club Council is obligated by law to comply with the General Data Protection Regulation (GDPR). 

The GDPR requires your data to be stored securely. It requires that we keep your data up-to-date, not collect or retain excessive amounts of data or maintain personal data when it is no longer relevant to the S.D.C.C.G.B.  We must protect your personal data from unauthorized access and disclosure and ensure that when no longer required that the data is destroyed or deleted in a sensible and secure manner.

You Have Control

At any time that you feel you want to have us delete your personal information you need only contact a council member and let them know what part of your personal data that you wish to have deleted or destroyed. Please Note that if you wish ALL of your personal data removed from our database we will no longer be able to send emails, newsletters or notices to you and effectively we would not be able to maintain you as a member of the S.D.C.C.G.B.  There would be no refund of your yearly subscription and you would not be covered under our liability insurance. We would be unable to negotiate your PPL/PRS license, as much of your personal information is required to accomplish these actions.